Privacy Policy

CodoxAI service provided my M-Art Production UG (“we,” “our,” or “us”) is committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy explains how we collect, use, store, and protect your information when you join our waiting list for the upcoming CodoxAI services, our AI-powered document analysis platform.

By providing your personal information and using our website, you agree to the terms of this Privacy Policy.

1. Information We Collect

When you join our waiting list, we collect the following personal information:

• Email address – required for sending you updates, invitations, and announcements regarding our service.

We do not require additional personal details for the waiting list. However, if you voluntarily provide other information (such as your name or preferences in optional surveys), we will store and process it according to this Privacy Policy.

We also automatically collect certain technical information when you visit our site, such as:

• IP address;

• Browser type and version;

• Device type;

• Pages viewed and time spent on our site.

This technical information is collected via cookies or similar technologies for analytics and site performance purposes (see Section 9 below).

2. Purpose of Data Processing

We process your personal data for the following purposes:

1. Communication – to send you service updates, early access invitations, and relevant announcements.

2. Marketing (with consent) – to inform you about related services, offers, or promotions.

3. Feedback & Research – to invite you to provide feedback, participate in beta testing, or help us improve our product.

4. Site Improvement – to monitor, analyze, and improve the performance of our website.

3. Legal Basis for Processing

Under the EU General Data Protection Regulation (GDPR), our legal bases for processing your data are:

• Consent (Art. 6(1)(a) GDPR) – for sending you emails after you join the waiting list.

• Legitimate interests (Art. 6(1)(f) GDPR) – for ensuring the security of our website and understanding user interaction.

You may withdraw your consent at any time (see Section 7).

4. How We Store and Protect Your Data

We take data security seriously and implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encrypted transmission of data (HTTPS / TLS);

• Restricted access to stored data;

• Secure cloud hosting with reputable providers compliant with GDPR;

• Regular review of data processing practices.

5. Data Sharing and Disclosure

We will never sell, rent, or trade your personal information. We may share your data only in the following cases:

1. With service providers – such as email marketing platforms, analytics services, or cloud hosting providers, strictly for the purposes outlined in this policy.

2. For legal compliance – when required to comply with applicable laws, regulations, or legal processes.

3. Business transfers – in the event of a merger, acquisition, or sale of company assets, your data may be transferred as part of that transaction, under confidentiality obligations.

All third-party service providers we work with are required to process your data in compliance with GDPR and this Privacy Policy.

6. International Data Transfers

If we transfer your personal data outside the European Economic Area (EEA), we will ensure that the destination country offers an adequate level of data protection, or that appropriate safeguards (such as EU Standard Contractual Clauses) are in place.

7. Your Rights

Under applicable data protection laws (including GDPR), you have the right to:

• Access – request a copy of the personal data we hold about you.

• Rectification – request correction of inaccurate or incomplete data.

• Erasure (“Right to be Forgotten”) – request deletion of your personal data.

• Restriction – request that we limit processing of your data in certain circumstances.

• Data portability – request transfer of your data to another service provider.

• Withdraw consent – stop receiving our communications at any time by clicking the “unsubscribe” link in any email or by contacting us directly.

• Lodge a complaint – with your local data protection authority if you believe we have violated your rights.

To exercise your rights, contact us at: info@codoxai.com

8. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes described in this policy, or as required by law. Specifically:

• Email addresses will be stored until you unsubscribe from our list or request deletion.

• Analytics data may be stored in anonymized or aggregated form for longer periods to help us improve our services.

9. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Keep the site functional;

• Understand visitor interaction;

• Improve user experience;

• Measure marketing performance.

You can control cookies through your browser settings or by using our cookie consent tool (if implemented). Disabling cookies may affect your ability to use some features of the site.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements, our business operations, or technological developments. The updated policy will be posted on this page with the revised Effective Date.

11. Contact Information

If you have questions about this Privacy Policy or our data practices, please contact us:

M-Art Production UG
Email: info@codoxai.com
Registered Address: An der Urania 15, 10787 Berlin, Germany